Effective Date: November 10, 2025
Prepared by: Human Resources Department, Codestam Technologies
Approval: Board of Directors
Dear Codestam Colleague,
At Codestam Technologies, we stand at the forefront of technological evolution, crafting software solutions, web and mobile applications, automation frameworks, and AI-driven strategies that redefine business landscapes. As a company born from the innovative spirit of Ranchi's tech ecosystem, we have journeyed from a nascent startup in 2020 to a robust enterprise serving global clients, all while prioritizing the human element that powers our success—our people.
This expanded Employee Policy & Handbook is more than a reference; it is a living testament to our dedication to transparency, equity, and excellence. Spanning detailed policies on everything from ethical conduct to career progression, it equips you with the tools to navigate your role confidently.
We invite you to engage deeply with its contents, pose questions to your HR partner, and contribute ideas for its evolution. Together, we build not just code, but legacies.
Warm regards,
Mr. Priyanshu Kushwaha
Chief Executive Officer
Codestam Technologies
Purpose: To provide employees with an authentic foundation of Codestam Technologies' identity, evolution, and service portfolio, instilling pride and alignment with our innovative IT solutions. This overview draws directly from our official presence at codestam.com, emphasizing our expertise in custom software development while noting areas for future expansion in historical documentation.
Scope: Applicable to all employees, contractors, and interns during onboarding and annual refreshers; referenced in internal communications to highlight contributions to our growth.
Applicable Employees: Universal; HR distributes via digital portals.
Codestam Technologies (codestam.com) is a dynamic IT firm specializing in web, app, and software development solutions, where innovation meets execution in custom software development and IT services. Founded to address real-world business challenges through elegant technology, we deliver full-stack product development, progressive web apps (PWAs) and single-page applications (SPAs), custom APIs and backend systems, admin panels, dashboards, and scalable SaaS platforms for enterprises. Our mobile expertise spans native Android (Kotlin) and iOS apps, cross-platform solutions with Flutter, Firebase-integrated applications, background services, sensor integrations, and real-time features.
We extend our capabilities into SEO, analytics, and growth tools, including APIs for keyword and trend analysis, search performance optimization, SEO health audits, analytics dashboards, and content strategy systems. At the forefront of AI, our agents and automation offerings include voice and chat AI agents powered by large language models (LLMs) and speech-to-text, WhatsApp automation bots, data summarization and extraction agents, and custom-trained AI models for niche domains. Enterprise software solutions cover operations automation, approval workflows, HR and CRM systems, internal productivity tools, real-time task tracking, team collaboration platforms, system integrations, and bespoke workflows.
Our extensions and workflow tools feature Chrome extensions like MeetMan for context capture, Firebase login integrations, browser automation, smart captioning, and meeting insights. Communication and engagement systems include WhatsApp bots with AI enhancements, scheduling and reminder functionalities, email campaign engines with tracking and failover mechanisms, natural language-based event and meeting creation, and seamless integrations with Google Calendar, Docs, and Meet.
Case studies exemplify our impact: UI/UX designs with responsive layouts, interactive elements, and seamless user experiences; web development adhering to modern design principles and cutting-edge technologies. While detailed historical milestones are not yet formalized on our site, our trajectory reflects rapid evolution from core development services to AI-driven automation, serving startups, enterprises, and digital agencies across sectors like e-commerce, healthcare, and marketing. As of 2025, we continue to scale, with a focus on AI agents that automate workflows, surface actionable insights, and drive sustainable growth.
Purpose: To articulate our aspirational direction and guiding principles, ensuring decisions amplify our role as a technology enabler, to be refined with employee input.
Vision: To pioneer AI-empowered digital ecosystems that transform businesses, making advanced IT solutions accessible and impactful for global enterprises by 2030.
Mission: Codestam Technologies crafts custom web, app, software, and AI-driven solutions that automate complexities, optimize growth, and foster collaboration—delivering where innovation meets execution to solve real business challenges with elegant, scalable technology.
Core Values (Inferred): Innovation, Execution, Client Impact, Collaboration, Integrity.
Purpose: To define our operational ethos, blending agile execution with ethical standards to build a high-trust environment. Our work philosophy centers on “Innovation Meets Execution”—an agile framework prioritizing rapid prototyping, client co-creation, and iterative refinement to deliver robust IT solutions.
Innovation pulses through our portfolio: Automan (WhatsApp AI for transcription, summaries, reminders), Manyblogs API (SEO-optimized bulk content), News Agent (funding tracker), LGAMA (lead gen AI), Codestam Jira (PM tool), Hubmaster (cashflow automation), Meet-Man (Meet extension for insights), and Many Blogs (content generator). Integrity anchors us: partnerships reflect ethical execution.
Purpose: To clarify structure for efficient collaboration. Hierarchy: Board/Founders → C-Suite (CEO, CTO, COO) → Department Heads → Team Leads → Specialists/Developers.
Led by Priyanshu Kushwaha (CEO), Sourav Mishra (CTO), and Raghav Sharma (COO).
| Department | Focus Areas | Reporting To |
|---|---|---|
| Product Engineering | Web/SPA/PWA, APIs, Dashboards | CTO |
| Mobile Development | Native/Cross-Platform, Firebase | CTO |
| AI & Automation | LLMs, Bots, Agents | CTO |
| Enterprise Solutions | HR/CRM, Integrations | COO |
Purpose: To standardize a meritocratic, inclusive hiring pipeline that attracts top talent while minimizing bias. This process not only fills roles but builds a diverse talent reservoir for future needs.
Purpose: To embed non-discrimination as a bedrock principle, complying with Indian laws, while advancing DEI goals. Codestam affirms no adverse action based on race, caste, gender, religion, age, disability, sexual orientation, or marital status.
Purpose: To delineate entitlements clearly, accommodating varied work styles while optimizing resource allocation.
Offer Letter Components: Compensation, Perks, Conditions (e.g., NDA), 6-month probation.
Joining Formalities include documentation, orientation, asset issuance, and buddy assignment.
Probation Period (Months 1–6): Bi-weekly 1:1s; mid-point review at Month 3. Success criteria: 80% OKR attainment. Extension: Up to 3 months with PIP.
Confirmation Process: Month 6 appraisal.
Internal Transfers: Quarterly windows; criteria: 12 months tenure.
Promotions: Annual cycle (Dec).
Termination (Company-Initiated): For Cause (misconduct) or Performance/Redundancy with notice/pay in lieu and severance.
Resignation: 30 days (juniors), 60 (seniors), 90 (leads).
Purpose: To safeguard integrity. Process includes education/employment verification, criminal checks, and references.
Privacy: Data retained 1 year, GDPR-compliant.
Purpose: To cultivate a culture of reliability and respect. Standards include punctuality, substance-free environment, and accountability.
Enforcement: Progressive model: verbal warning → written → suspension.
Purpose: To eradicate barriers, fostering psychological safety per POSH Act and global DEI benchmarks. Zero tolerance for harassment.
ICC (Internal Complaints Committee) investigates; procedures include report, acknowledgment, investigation, and resolution.
Purpose: To enhance collaboration, minimizing misunderstandings.
Guidelines: Inclusive language, meeting agendas, constructive feedback.
Digital Etiquette: Emojis sparingly; CC only essentials.
Purpose: To project professionalism while accommodating individuality.
Standard: Business casual. Casual Fridays allowed. Accommodations for religious/cultural dress provided.
Purpose: To prevent compromises, ensuring decisions serve Codestam.
Annual disclosures required. Prohibitions include side businesses competing, family in vendor roles, and accepting gifts over INR 2,000 without disclosure.
Purpose: To protect crown jewels.
Confidentiality obligations apply. NDA terms include 5-year post-exit restrictions for trade secrets.
IP ownership: Generally assigned to Codestam (with inventor credit/royalties in specific cases).
Purpose: To optimize assets, preventing abuse.
Personal use capped at 20%. Monitoring for security (not privacy invasion); devices wiped on exit.
Timings: 9:00 AM – 7:00 PM IST; core 10 AM–8 PM.
Breaks: 30-min lunch, 10-min tea.
Tracking: Via Toggl.
Model: Hybrid default; full WFH exceptions.
Eligibility: Post-3 months; approval via BambooHR.
Guidelines: Daily check-ins and quiet workspace expectations.
Systems: Jira/Toggl integrated with payroll.
Reporting: Weekly dashboards; anomalies auto-notified.
Late (<30 mins): First verbal; deduct half-hour pay.
Early: Similar if unapproved.
Absenteeism: Unexcused = full-day loss; chronic cases lead to counseling.
Purpose: To reward extra effort fairly.
Overtime: Pre-approval required. Compensation: 2x rate or 1.5:1 comp-off (claimed within 30 days). Max 10 hours/week.
14 national + regional holidays; 3 company floats (Diwali bonus day, Founder's Day July 15, Innovation Day).
Application: 7 days advance for planned leaves; auto-approval for <3 days.
Carry-forward: EL 50% (max 12).
CTC model with fixed and variable components. Basic Salary typically 80% of CTC; Performance Based Pay around 20%.
Eligibility and Calculation: Threshold beyond 80 hours/week or 11 hours/day.
Rates: 2x basic for weekdays; 2.5x for Sundays/holidays.
Quarterly Performance Bonus (QPB) and Annual Performance Bonus (APB) structures described in Section 7. Payout timelines and clawbacks included.
Festival Bonus, Profit-Sharing Bonus, and other rewards. Payout timelines typically by March 31 for bonuses.
Biannual cycles (June mid-year, December annual); continuous feedback, mid-year reviews, panel calibration for fairness.
Role-tailored KPIs and OKRs; 3–5 OKRs per employee; tracking in Jira and 15Five (or similar).
Pathways from IC1 to IC5; promotion criteria include ratings, OKR attainment, and demonstrated leadership.
Evaluations at Month 1, Month 3, and Month 6 with clear thresholds for confirmation, extension, or PIP.
Weekly Wins, Monthly Mavericks, Annual Hall of Fame, Milestone Celebrations to reward achievement and participation.
Company-provided assets for work-only; Outlook with DLP; monthly phishing drills and training.
MDM, full-disk encryption, strong passwords (16 chars), MFA, VPN for remote access. Incident Response: 15-min containment SLA.
Data classification (Public/Internal/Confidential/Restricted), encryption for restricted data (AES-256), secure sharing, and consent logs.
RBAC with Okta, SharePoint tiers, 3-2-1 backup rule, and annual restore testing.
Approved AI tools only; no public LLMs for code without approval; licensing compliance enforced; no unapproved USBs.
Commitments to increase representation, blind recruitment, partnerships for underrepresented groups, and ERGs (WiT, Pride, etc.).
Inclusive ideation practices, cross-training, and team OKRs.
Definitions, reporting channels, 24-hour acknowledgments, and investigation timelines.
Town halls, volunteering days, pulse surveys, and a suggestion portal with high action rates.
EAP access, counselors, resilience workshops, No-meeting Fridays, and mental-health days.
Remote work eligibility after 6 months, reliable internet (50 Mbps+), approval rates and trial periods described.
Daily Slack status, Asana/Jira updates, weekly video syncs, response time <4 business hours.
OKR-centric productivity measurement with non-intrusive monitoring options (RescueTime opt-in).
VPN mandatory, BYOD through Intune; annual compliance certifications required.
INR 2,500/month utilities reimbursement for eligible remote employees.
Ergonomic audits, anti-malware measures, and annual risk assessments to achieve zero incidents.
Quarterly drills, AED devices, trained staff, 5-minute muster times, and incident logs maintained.
Adjustable desks, lighting standards, remote setup support (INR 5,000 setup aid), and RSI reduction initiatives.
Adaptive protocols aligned with WHO guidance, optional masking policies, and surge hybrid models.
Net-zero by 2030 goals, green audits, renewable energy targets, e-waste recycling programs, and tree-planting initiatives.
50 hours/year CPD target, INR 30,000 budget per employee, access to Coursera and internal LMS, and mandatory minimums.
Hands-on workshops, AWS/ML certification reimbursements, and external seminar sponsorships.
Mentorship pairs, leadership academy, reverse mentoring, and succession planning for internal promotions.
Individual Development Plans (IDPs) post-appraisal tied to budget and review milestones.
Three-tier system (Informal → Formal → Appeal), secure submission channels, 24-hour acknowledgments, and investigative timelines.
Secure encrypted submissions; no retaliation guaranteed; 24-hour acknowledgment and protective measures during investigation.
Intake (Day 1), evidence gathering (Week 2), hearing (Week 4), report (Week 6), with documentation retained.
Verbal warning → Written → Suspension → Termination depending on severity, with appeal rights and fair hearing processes.
Alignment with labor codes, POSH, IT Act, and external audits to ensure legal compliance across operations.
IP assignment to company by default; inventor credits and royalties in special cases. NDAs and perpetual trade secret protections described.
Training, gift logging rules, and anonymous hotline for reporting bribery/corruption concerns.
Protections for whistleblowers with legal aid and anonymous reporting; reward mechanisms for validated tips.
Slack for day-to-day, email for formal communications, meeting time limits and agendas, and response SLAs.
PR and external communications require approval; templates and tone guidelines for brand protection.
Guidance for personal posts that reference the company; annual social media training and monitoring options.
PR clearance required; no off-record statements; media queries routed via designated channels.
Notice periods vary by level (1–3 months). Garden leave may be applied for sensitive roles.
Exit interviews aim for 85% completion to capture actionable feedback. Clearance includes asset return and IT wipes.
10-day knowledge transfer plan, signed asset checklist, and final settlement timelines.
Final settlement and relieving documentation processed within 30 days; experience letters provided with role and dates.